Archived Resources

This 32-page document contains a side-by-side comparison of the confidentiality provisions in the FERPA and the Individuals with Disabilities Education Act IDEA.

A privacy and data protection program for student education records must include a set of checks and balances to ensure that the necessary rules and procedures are in place and that they are being fully implemented. This document provides information about how to complete formal periodic audits of the various processes involved in the processing and usage of personally identifiable student information.

This 2014 document is an adaptation of the 2012 release of Data Sharing Agreement Checklist intended for K-12 audiences. Presented as a checklist, the document summarizes the requirements for the written agreements under the audit or evaluation exception that is specified in FERPA and that also applies to the IDEA for Part C early intervention and Part B 619 preschool special education.

This matrix is both a standalone product and the fourth section of the IDEA Data Center Part C Exiting Data Toolkit. It contains scenarios for each of the 10 exiting categories. The Part C Exiting Data Toolkit is designed to assist states in reporting high-quality Part C exiting data, required under Section 618 of IDEA. The remaining three sections in the Part C Exiting Data Toolkit are: Part C Exiting Reasons and Categories (Section 1); General Challenges and Potential Solutions (Section 2, Part 1); Specific Challenges, Potential Solutions, and Variation (Section 2, Part 2); and Data Check Patterns and Additional Data Check Patterns to Ensure Non-Duplicated Counts of All Eligible Exiting Children (Section 3).

The IDEA Part C Confidentiality Checklist outlines the various confidentiality provisions of IDEA law in an easy-to-understand format in order to support agencies in complying with privacy and confidentiality provisions under IDEA Part C. The checklist also provides a means for documenting implementation practices states may need to follow or actions they may need to take to implement or improve implementation of the confidentiality provisions.

Using the Part C IDEA Data Processes Toolkit to document data processes for all 616 and 618 data collections will establish a well-managed process for data collection, validation, and submission. In collaboration with IDC State Liaisons, states can use the toolkit to create and maintain a culture of high-quality data and establish and support consistent practices that produce valid and reliable data, while building the capacity of state staff. The toolkit contains an overview of the toolkit, Data Collection Protocols, SPP/APR Indicator Protocols, a State Landscape Protocol, a Local EI Program Determinations Protocol, a Data Collections Calendar, and additional resources that provide a structure for documenting data processes. The Data Collection Protocols are in Word, and states can tailor them meet their states' specific documentation needs.

The purpose of the toolkit is to help state Part C and Part B staff effectively create and use engaging data displays. For each data visualization topic, the toolkit presents a comprehensive set of resources and information, including design principles, data considerations, accessibility tips, general how-to’s, examples, and sample tools. DaSy and NCSI partnered to create the toolkit.